Admin Officer Vacancy At The Gauteng Department of Transport

Are you looking to make a meaningful contribution in the field of fleet management? The Gauteng Department of Transport is currently seeking an Admin Officer for the Transport Support Services Directorate. If you have experience in fleet management, transport economics, logistics, or public administration, this could be a fantastic opportunity for you.

Admin Officer Position Details

• Job Title: Admin Officer: License and Petrol Cards Renewals
• Reference Number: Refs/022740
• Directorate: Transport Support Services
• Number of Posts: 1
• Package: R 325,101 per annum plus benefits (Level 07)
• Location: Bedfordview, Gauteng
• Closing Date for Applications: 27 June 2025
• Employer: Gfleet

Position Overview

The Gauteng Department of Transport is looking to hire an Admin Officer for the Directorate of Transport Support Services. This position is pivotal in managing petrol cards, license renewals, and ensuring state vehicles’ roadworthiness.

Key Responsibilities

As an Admin Officer for the Gauteng Department of Transport, you will have several critical responsibilities related to fleet management, petrol cards, and license renewals:

1. Renewal of Petrol Cards:

• Handling Lost and Stolen Petrol Cards: You will ensure that clients fill in the necessary forms for lost and stolen petrol cards and follow the required procedures to report these incidents to the bank and arrange for replacements.
• Damaged Cards: You will process damaged petrol cards by ensuring clients return them for replacement.
• Bulk Ordering and Sorting of Cards: Upon expiry, you will oversee the ordering and sorting of bulk petrol cards, ensuring accurate handling before dispatch to various departments.
• Distributing Petrol Cards: Develop a structured plan for distributing new petrol cards to clients around Gauteng, as well as liaising with courier services for regional deliveries.

2. License and Certificate of Fitness (COF) Renewals:

• Managing the ALV Form and Proxy Submission: You will be responsible for ensuring the correct completion of ALV forms, obtaining the necessary signatures, and submitting the documents to the Licensing Department.
• Record-Keeping: You will maintain and update both hard copy and digital records of license renewals and petrol card details on the FIS (Fleet Information System).

3. Fraud Investigations:

• Monitoring Fuel Card Transactions: It will be your responsibility to monitor any potentially fraudulent transactions related to fuel cards. You will scrutinize reports from the bank and collaborate with relevant departments to verify the legitimacy of transactions.
• Suspension of Fraudulent Cards: If fraudulent activities are identified, you will initiate the suspension of the concerned petrol cards until the investigation is complete.

4. Liaising with Stakeholders:

• Communication with Clients: You will ensure that communication is sent to clients to inform them of collection dates and requirements, including permission letters and ID documents.
• Collaboration with Regional Offices: You will liaise with regional offices for the delivery of petrol cards and licenses via courier services.

5. Reporting:

• Monthly Reports: You will consolidate and submit monthly reports on activities, including the status of petrol cards, licenses, and COFs, to the Senior Administration Officer (SAO).

Requirements

To be eligible for this position, candidates must meet the following qualifications and experience:

• Education: A Grade 12 qualification is a minimum requirement. A tertiary qualification such as a National Diploma (ND) or Degree in Transport Economics, Fleet Management, Logistics, or Public Administration is highly preferred.
• Experience: A minimum of 3 years’ experience in a fleet environment or, alternatively, more than 10 years of experience in a fleet-related role with a Grade 12 qualification.
• Licenses and Certifications: A valid Code B driver’s license is required.
• Knowledge: Familiarity with the Motor Transport Handbook Version 1 of 2019, the National Road Traffic Act, and Treasury Regulations is essential.

Desirable Skills

• Attention to Detail: Strong attention to detail is crucial for handling large volumes of petrol card and license renewals and ensuring accurate record-keeping.
• Communication Skills: You must have excellent communication skills, as the role involves regular interaction with various stakeholders, including clients, regional offices, and internal departments.
• Problem-Solving Abilities: You will need to effectively address issues such as lost or damaged petrol cards and investigate any fraudulent activities.

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How to Apply

Interested candidates should apply online through the official Gauteng Government job portal: https://jobs.gauteng.gov.za.

Please note:

• All applicants must submit the new Z83 application form, which is available from the Department of Public Service and Administration (DPSA) website at www.dpsa.gov.za.
• Applicants must also submit a detailed Curriculum Vitae (CV) alongside the Z83 form.
• Ensure that the CV provides all the necessary information required in the Z83 form. Incomplete applications will be disqualified.

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Pre-Employment Screening: All shortlisted candidates will undergo pre-employment screening (vetting). The Gauteng Department of Transport reserves the right not to appoint anyone for this position.

Additional Notes

• Applicants are not required to submit copies of their qualifications at the time of application but must provide all the necessary documentation if shortlisted.
• For any queries or assistance with online applications, please contact the Human Resources department at 011 372 8747/010 345 1538 or email [email protected].
• Only successful applicants will be contacted, and if you do not hear from the department within 3 months of applying, please assume that your application was unsuccessful.