If you’re an organized, detail-oriented professional with a flair for administration and a passion for events management, the Administrator role in Events Management with Services SETA could be your next career step. This permanent position based in Johannesburg North offers a structured environment, a competitive salary, and a chance to be part of a dynamic team contributing directly to Services SETA’s mission.
Administrator Job Overview:
- Position: Administrator in Events Management
- Location: Johannesburg North
- Reference Number: SS-63
- Closing Date: 08 November 2024
- Salary: R213,451.60 per annum
- Employment Level: Junior, Permanent
Job Description
In this role, the Administrator will provide comprehensive support to the Events Management Unit, handling day-to-day tasks that are crucial for smooth operations. This position is ideal for someone who can work independently on both general and specialized tasks, with a knack for detail and efficient communication.
Key Responsibilities
The role of Administrator in Events Management is divided into two primary focus areas: General Administrative Support and Support for Unit Optimization.
1. General Administrative Support for the Section
The Administrator’s role is critical in ensuring the smooth functioning of the Events Management Unit. This involves efficient communication and thorough organization, covering several responsibilities:
- Administrative Efficiency: Oversee daily operations to maintain an efficient workflow within the unit.
- Communication Handling: Respond promptly to inquiries from both internal and external clients, ensuring clear and timely information sharing.
- Record-Keeping and Compliance: Maintain accurate records, monitor policies, and ensure compliance with company regulations.
- Secretarial Duties: Perform general secretarial tasks, such as typing, answering calls, scheduling appointments, and setting up meetings.
- Meeting Support: Organize meetings, compile agendas, take minutes, and manage all logistics to ensure seamless operations.
- Stakeholder Communication: Keep stakeholders updated on any changes to meetings or schedules.
- Meeting Logistics: Independently manage meeting logistics, including confirming attendance and arranging necessary resources.
- Outcome Follow-Up: Track meeting action items, ensuring successful follow-through on all points.
- Information Distribution: Share relevant information to keep all team members aligned.
- Data Capture: Accurately capture and manage data for the unit’s records.
2. Support for Unit Optimization
The role goes beyond basic administration and includes contributing to the unit’s efficiency and data management efforts. Responsibilities include:
- Day-to-Day Task Management: Support routine tasks aligned with the unit’s objectives and work plans.
- Data Collection for POP Indicators: Collect and organize data required to measure the Performance Outcome Plan (POP) indicators.
- Survey Tracking: Maintain records of survey returns.
- Report Compilation: Compile and submit reports on time, ensuring accuracy and compliance with reporting formats.
Requirements
To qualify for this position, candidates need to meet the following criteria:
Educational Qualifications
- Minimum Qualification: National Senior Certificate (NQF 4 level)
- Preferred Qualification: National Diploma (NQF 6) in Marketing, Public Relations, Communications, or a related field
Experience
- Minimum Experience: At least one year in an administrative role or a similar position
Core Skills
- Organizational Skills: Strong organizational abilities to handle various tasks and responsibilities
- Attention to Detail: Precision in record-keeping, scheduling, and communications
- Communication Skills: Clear and effective verbal and written communication for interacting with clients and internal teams
- Computer Proficiency: Skilled in Microsoft Office tools (Word, Excel, Outlook) for typing, record-keeping, and reporting
Why Work for Services SETA?
Joining Services SETA as an Administrator in Events Management means becoming part of a supportive team with a focus on professional development. This role offers a structured learning environment, ideal for individuals looking to grow within administration and events management. Services SETA provides competitive compensation, along with opportunities for growth and skill enhancement.
Additional Benefits
- Structured Learning Environment: Opportunity to gain valuable skills in administration and event coordination.
- Impactful Role: Be a part of a team central to Services SETA’s operations and client relations.
- Competitive Salary: Annual salary of R213,451.60.
Related: ABB South Africa Graduate Internships 2025
How to Apply
If you’re ready to make a meaningful contribution and advance your career, submit your resume and cover letter by 08 November 2024. Be sure to highlight your experience in administration and relevant qualifications.
This position with Services SETA in Johannesburg North offers a unique opportunity for those with a passion for events and administration. From managing communications to ensuring smooth meeting logistics, this role is well-suited for professionals who thrive in organized, structured environments and are eager to contribute to a respected organization.